Taunton Motoring Club Ltd respects your privacy and we will only use your information in the way we describe in this notice. When using your information we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and competitions.
Taunton Motoring Club Ltd is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our address is 100 Belvedere Road, TA1 1BX. Our club contact for privacy and data is Tony Bonfield, and the contact details are gdpr@tauntonmc.co.uk
Collecting your information
We collect your information when you fill in membership application or renewal forms, and competition event entry forms. You can give us your information using paper forms or online forms. The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth, membership number, competition licence number), and other information (vehicle details). When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information. If you are under 18 years old, we will also ask for information from your parent or guardian.
Using your information
We use your information when you first apply to become a member of Taunton Motoring Club Ltd and then to administer and renew your club membership, and provide you with member benefits. We also use your information when you enter club events. For competitions, we will publish some of your information in the programme and the results, which will be in the public domain. Your information is used in these ways to fulfil our contract with you.
We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is used for a legitimate interest. You should let the contact and next of kin know that you have given this information to us.
We might use your information to send you marketing messages by email, but only if you have agreed that we can do this by giving us your clear consent – and you can change your mind at any time just by letting us know. We will not sell your information to another organisation.
To support your lifetime relationship with motor sport and Taunton Motoring Club Ltd we may keep your information indefinitely, unless you ask us to delete it.
Sharing your information
We may share your information with the Motor Sports Association as required by its General Regulations for governing motor sport, with other MSA Registered Clubs, with medical personnel, or any other person if we have to comply with a legal obligation. We may also share your information with service providers, for example to print programmes.
Our website
When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience.
The club website might contain links to other websites such as online entry and payment sites, partners, and advertisers. If you follow links to other websites please review the privacy policy for each site because we are not responsible for information you share on those sites.
Security for your information
Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the European Economic Area.
Your rights
• You may ask us not to process your information for marketing purposes.
• You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
• You may ask us to stop using your information, and to delete it, although we maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you.
• You may make a complaint to the Information Commissioner (www.ico.org.uk).
This privacy notice becomes effective on 25th May 2018, and we will communicate any further changes to you.
Taunton Motoring Club Ltd is fully committed to safeguarding the well-being of its members. All members should show respect and understanding for the rights, safety and welfare of others and conduct themselves in a way that reflects the principles of the Club.
The Club acknowledges its responsibility to safeguard the welfare of all young people and vulnerable adults entrusted to its care and is committed to working to provide a safe environment for all members.
The Club confirms that it adheres to the Motorsport UK Safeguarding Policy and the procedures, practices and guidelines. The Club will follow the guidance of the policy in the event of any concerns or allegations.
A child is anyone under the age of 18 engaged in any motor sport activity.
The key principles of this policy are as follows:
The welfare of the child and or vulnerable adult , must always be, paramount to any other consideration.
Club events and activities for young people will follow and adhere to the MSUK. Race ‘n’ Respect values and the MSUK. U18 Policy
All participants regardless of age, gender, ability or disability, race, faith, culture, size, shape, language or sexual identity have the right to be protected from abuse or harm
All allegations, suspicions or concerns of abuse, neglect, harm and poor practice will be taken seriously and responded to swiftly, fairly and appropriately.
The Club recognises that all children and vulnerable adults, have the right to participate in sport in a safe, positive and enjoyable environment whilst at the same time being protected from abuse, neglect, harm and poor practice. The Club recognises that this is the responsibility of every adult involved, in whatever capacity, at the Club.
The Club will implement and comply with the MSUK. Code of Conduct.
The Club will appoint a Club Safeguarding Officer (CSO) to deal with any issues concerning Safeguarding and Child Protection and notify this person to all members.
The CSO is Ashlyn Mitchell: ashlynmitchell@sky.com If you witness or are aware of an incident where you are concerned the welfare of a child has been put at risk you must, in the first instance, inform the CSO. If at any time you are not able to contact your CSO and the matter is clearly serious then you can either:
Contact the Motorsport UK Lead Safeguarding Officer 01753 765 071 or e-mail safeguarding@msauk.org
Contact the Police or Children’s Social Care
Call the NSPCC 24 hour Helpline for advice on 0808 800 5000 or text 88858 or email help@nspcc.org.uk
The Club will follow Motorsport UK guidance and ensure that anyone that meets the eligibility criteria for a Disclosure check (DBS, or PVG in Scotland) is checked.
The Club will ensure that all its members, whether they are coaches, parents, competitors or officials will comply with all guidance and best practice as issued by MSUK. In summary, the following points are considered as best practice to create a safe, friendly and welcoming environment for children and vulnerable adults:
Adults should display high standards of personal behaviour and refrain from pursuits considered unhealthy in front of children and vulnerable adults and be good role models
Employees and volunteers should avoid working in isolation with children and vulnerable adults out of sight of parents or other volunteers.
Not drinking alcohol whilst responsible for children and vulnerable adults
Avoiding smoking in the presence of children and vulnerable adults if you are in a position of trust such as a coach or team manager.
The following are NOT acceptable and will be treated seriously by the club and may result in disciplinary action being taken by the Club, Motorsport UK or Statutory Agencies if relevant.
Providing alcohol to children or vulnerable adults or allowing its supply
Humiliating children or vulnerable adults.
Making sexually explicit comments or sharing sexually explicit material
Using obscene or foul language.
Having an intimate or sexual relationship with any child or vulnerable adult.
Inappropriate or unnecessary physical contact with a child or vulnerable adult.
Sharing the same immediate accommodation, e.g. overnight room, with children or vulnerable adults when away at events (excluding parents).
Introduction
TMC recognises that social media is an important tool for all club members to engage with each other and the club.
TMC encourages club members to use social media and other channels to promote the club, clubs events and the sport.
TMC provides a service to all members by actively utilising Facebook, as well as websites to promote its work and activities.
The organisation is committed to providing a safe, fair and fun online space for TMC members. This includes safeguarding the welfare of children, young people and vulnerable adults who engage with the organisation on any social media and websites used by TMC.
TMC recognises that this policy can be continuously developed and will review this document again by December 2025 or after the outcome of any serious issue or incident as a result of the use of social media sites by the TMC community.
This Policy outlines:
This policy is endorsed by the TMC Committee.
TMC Owned Social Media
TMC will be active on third party social networking sites which are known to engage with children, young people and vulnerable adults, as follows:
Facebook:
Taunton Motoring Club (Members Group) https://www.facebook.com/groups/tauntonmc/?ref=share
Taunton Motoring Club (Public page)
https://www.facebook.com/tauntonmc
Management
The following TMC Club members are identified as ‘Administrators’
The Administrators are responsible for:
Monitoring & Reporting Procedures
The Administrators will refer any breaches of this policy to the Club Safeguarding Officer and/or Motorsport UK’s Head of Safeguarding, who in turn may refer any breach of conduct obligations to the Motorsport UK National Court whether for disciplinary purposes or for an Inquiry.
If any TMC member has any concerns about online behaviours, in the first instance report through the TMC ‘Contact Us’ link on the website:
https://tauntonmc.co.uk/#b2aa669e-9975-4cbf-b945-41f22a12a7f9
Any incidents of online bullying, abuse, grooming or other behaviours which impact on the welfare or wellbeing of children, young people or vulnerable adults must be reported to the TMC CSO ashlynmitchell@sky.com
TMC Social Media Policy - December 2023
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